Job Description

North American Rail Products is seeking an Office Administrator to support the daily administrative operations of a fast-paced manufacturing and industrial environment. This role requires a highly organized and detail-oriented individual who can ensure smooth office functions, accurate financial recordkeeping, and timely administrative support across multiple departments. The Office Administrator handles payroll support, data entry, purchasing, vendor coordination, and general office management while maintaining a high standard of accuracy, professionalism, and confidentiality.

Major Responsibilities

• Support the payroll process by collecting, verifying, and submitting employee time records.
• Enter receipts, statements, and financial documents into accounting systems with accuracy and timeliness.
• Assist with invoice processing, vendor correspondence, and reconciliation of accounts payable records.
• Monitor office supple and sundry inventory, place orders, and maintain organized storage areas.
• Create and manage purchase orders and order entries withing CMIC or similar ERP systems, ensuring accuracy and compliance with company standards.
• Maintain organized digital and physical filling systems for financial and administrative documentation.
• Provide administrative support to management and shop personnel, including scheduling, communications, and coordination of office activities.
• Prepare routine reports, correspondence, and other documentation as required.
• Perform all other duties as assigned.

Requirements

Education Required:

• High School Diploma or equivalency required

Work Experience Required

• 2-4 years of experience in office administration, preferably within a manufacturing or industrial environment
• Experience supporting payroll processes, accounting data entry, or account payable functions
• Familiarity with CMIC or comparable ERP systems is highly preferred

Skills & Knowledge Required

• Exceptional attention to detail, accuracy, and organizational discipline
• Proficiency in MO Suites, including Word, Excel, and Outlook
• Foundational understanding of payroll procedures and basic accounting principles
• Ability to manage multiple priorities, maintain confidentiality, and meet established deadlines in a fast-paced environment
• Strong written and verbal communication skills, with the ability to collaborate effectively with both office and shop personnel
• Demonstrated problem-solving capability and sound judgement in adm9inistrative decision-making

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